For Wednesday 12/1/10

Be aware at anytime we will be taking a club picture for the yearbook

Worship- Abi?

MC: Andrew

Talk about leadership (voted into effect 11/29/10

Explain new leadership system- Hannah

-Club Rep Dept- Andrew

- Secretary Dept- Annie?

-Worship Dept- Abi?

-PR Dept- Kim

Exec Dept-Hannah

Treasury Dept- Nicole/Hannah

( look over the duties for each and feel free to add additional duties)Emphasize the commitment of being a leader

At least one person from each dept has to be at the Agape Monday meeting and have to keep in regular contact with other members of the dept

Ask them to nominate people who they think fit the positions, make sure they don't nominate senior leaders or just nominate leaders

Announce elections are in 2 weeks (before that, leaders will talk to people who have been nominated)

End with guesstures if we have time

Changes to the leadership format:

Instead of all people in a dept be there on Mondays 60% of the time, one person from each department has to be there each week. This excludes the executive department because well... yea... they are president and vice president. This means there has to be really good contact and usage of the BLOG. Also all leaders still have to be at the regular Agape meetings 90% of the time.

NOT FOR WEDNESDAY

Winterfaire

mango pudding and coconut jello for $1

and apple pie with whipped cream $2

or hot chocolate and a cookie for $1.50 (need to check costs)

Agenda for Monday Meeting 11/29/10

1) Discuss new leadership departments for next semester
2) Amend/vote on whether to accept the plan
3) Plan for Wednesday meeting
- Take yearbook picture whenever that yearbook person comes
- Worship
-Talk about different leadership departments, duties in each, etc
-Ask people to nominate people who they think are good for a role (not a commitment, but to get people aware they have this talent)
- Encourage those people to come to Monday meetings to check learn more about the positions
-Games ( if there's time)
4) Talk about Winterfaire (apple pie and ice cream, mango jello?)
5) Debrief on Potluck (what was good, what can be done better)
6) End in Prayer

Agape Leadership Departments
1) Executive Dept( President and Vice President)
Duties- 1) come up with the agenda for Monday meetings/ tentative agenda for Wednesday
2) Lead the Monday Meeting ( making sure people don't get off- topic!)
3) Finding Bible passages to study with help if need/ making sure speaker are contacted
4) Making sure other leaders know what they have to do/ by when
5) Taking notes along with the secretary

2) Worship Dept
Duties- 1) Make sure there is a worship leader each week ( if we have worship)
2) Keep in contact with the worship leader/ get his/her requests for transparencies
3) get the requested transparencies ready on Wednesday
4) being responsible for the worship binders

3) Public Relations Dept
Duties- 1) Putting up new posters each month around the school pertaining to the "fruit"
2) Spreading the word of the club events (ex: Potluck) through internet means (ex: Facebook)
3) Making the posters for fundraisers (Co-curricular, Winterfaire)

4) Secretary Dept
Duties-1) Take notes at the Monday meetings
2) Post notes on the blog
3)Send a short outline of Wednesday's agenda to all club members
4) Make a sign in sheet for Wednesday
5) Keep a record of all the sign in sheets for future reference

5) Treasury Dept
Duties- 1) Keep track of the club funds
2) reminburse people
3) Send money to John, the child we support in Africa
4) Decide whether we need to fundraise

6) Club Rep
Duties- 1) Go to all club rep meetings on Tuesdays
2) Inform all leaders on what was discussed in the club rep meetings
3) Getting all the forms for winterfaire, club hours, etc
4) Contact the club coordinator when needed

All leaders except the club reps should be present at the Monday Meetings at least 60% of the time. The president and vice preside should not miss these meetings more than a few times. All leaders should be a regular member and be present at Agape on Wednesdays for 90% of the time).

If the leaders fail to do so...... they endure my wrath? iono lol but yea I wanted to emphasize leadership is a commitment and should be taken as seriously as any other commitment

This will be taken into effect or not after a majority vote on 11/29/10

Leadership How To

HIGHLIGHTS OF FACEBOOK MEETING

Planning needs direction

> Prepare an agenda before each meeting [Hannah]

Departments of 2 to 3 people

> Leader paired with each department to train incoming service-ers, decide as a department if department head necessary

No execution of decisions without majority consensus

Minimize (notice it's not eliminate) the number of side conversations, and try not to skip ahead on the agenda

Recruiting New leaders

> Set up survey for two areas to serve in

> Must not be serving reluctantly

> Must realize it's a commitment

> Go through screening process

Agape Potluck Writeup!

Hey Lowell Agape Leadership + Others!

Thanks for making it such an awesome potluck tonight! I know all of us put in a lot of hard work, whether it was planning, praying, labeling (:, demonstrating, leading worship, or simply cleaning up. What kind of feedback are you getting and what do you think we can do better next time to improve Agape's future events?

Special thanks to...

hannah: for helping us get the church and cleaning and everythingggg.

annie: for labeling with awesome labels.

kim: for being mc and improving under PRESSURE.

arnrow: for skipping dinner with me and learning songs and leading games

andrew: for being amazing at drum prodigyness and leading games

abi: for demonstrating the funnest game ever. that we are definitely doing again (:

thats all. short and sweet.

not really the short part tho...xD

Monday, November 22, 2010

TUESDAY, NOVEMBER 22, 2010

SCHEDULE

4:00 Agape Meeting [Hannah, Abi]

Skit

4:30 Wait at Flagpole

4:45 Leave for Potluck [Kim, Annie]

5:00 Mingle {upstairs} [Abi-welcoming person]

6:00 Dinner {downstairs} [Mr. Chan, Kim] [Kim & Hannah Cleanup]

7:30 Sharing {upstairs} [Andrew]

8:00 {downstairs} Singspiration [Calvin & Nathan]

8:45/9 Games [Andrew]

10:30 Leave/Cleanup

Games [Andrew]

I Love My Neighbor [Arnrow & Andrew]

The -est Game [Kim]

Winking Killer [Abi]

Guesstures [Calvin]

Ghost [Abi]

Shopping List [Kim] -- Thank You!

name tags

forks

knives

spoons

napkins

gravy powder packs

WINTERFAIRE

Apple Pie

Coconut/mango jelly

VOLUNTEER HOURS Due 12/14

Hannah = UCSF

Calvin - food pantry

2011 Samaritan's purse?

ACTION ITEMS

Kim, please buy items/also, please prepare a set of directions to your church/finally, please prepare for the -est game, do you think you'll need an assistant or someone of the sort?

Calvin, please prepare for worship, call us if you need anything/also, please prepare for Guesstures

THANK YOU EVERYONE FOR YOUR HARD WORK!

Rides to Potluck

Since not everyone is able to have a ride there, for the rest of us, could we meet up at the flagpole to get there as a group? If so, could someone mention on the facebook group we will be getting there as a group?

I think some people are not going, or maybe going because they don't know how to get there, or don't want to get there on their own

Volunteer hours

Hey guys.
So, we only have like, three weeks of school left for this semester. How are we on volunteer hours? If we dont have many, we need to get something started really soon.

monday, november 15, 2010

New Duties

Abi-emailer

Kim-reminderer

Wednesday

MC-

transitioner

announcements

split off into groups

Reconvene for final prayer

Small groups- ask for contacts, keep same group for rest of semester

one question

Annie+Abi

Hannah+Kim

Andrew+Mr. Chan

Worship- Nathan?

Announcements-

Potluck next week

Passing the sign up sheet around

Schedule-

4:05-Worship

4:23-Message

4:40-Small Group

Potluck

Turkey (__who?__)

Location: NEED LOCATION BY WEDNESDAY 3:48PM

Calvin-across lakeshore

Mr. Chan- 18th and Gary

Hannah- 28th & Balboa

Food: (_what entrees are leaders bringing?_)

Worship-Calvin [assemble worship team] WORSHIP PRACTICE (yes or no)?

Sharing-Andrew [what's the sharing question]

Games-Kimberly

Winking killer

I love my neighbor

The -est game (Kim)

Catchphrase

Ghost (Abi)

PRELIMINARY SCHEDULE (subject to change)

5:00-Mingle

6:00-Dinner (need someone to pray)

7:30-Sharing (Andrew)

8:30-Singspiration

9:00-Games

SKIT (yes or no?)

SHOPPING LIST-(who's buying?)

Name tags

Forks

Knives

Spoons

Napkins

Action Items

Abi-call bradford about Thanksgiving potluck

Calvin-call Nathan for worship

Call for location

Hannah, Kim ask for locations

Next Week's Agenda

Thanksgiving Potluck the next day

Food-(who's bringing what?)

Finalize Schedule

Shopping list (finalize who's doing grocery shopping)

Games-(finalize list and people leading games)

Decide who MC is

Review Food list

Worship-what songs did the worship team decide on

Monday, November 8, 2010

Wednesday

Worship-Calvin

Bible Study-Hannah

MC-Annie

Announcements-potluck

Thanksgiving Potluck

MC-?

TASK DISTRIBUTION

Food (leaders bring main entree)-Hannah

Sushi (Calvin)

Fried Rice (Annie)

Waffles?

Pie(?)

Invitation to Wash-Calvin

Worship-Calvin [assemble worship team]

Sharing-Andrew [question]

Games-Kimberly

Winking killer

I love my neighbor

The -est game (Kim)

Catchphrase

Ghost (Abi)

PRELIMINARY SCHEDULE (subject to change)

5:00-Mingle

6:00-Dinner (need someone to pray)

7:30-Sharing (Andrew)

8:30-Singspiration

9:00-Games

SKIT (?)

SHOPPING LIST-?

Name tags

Forks

Knives

Spoons

Napkins

Action Items

Hannah-study link